How many licenses do we need?

All student images, activity data and simulation performance metrics are linked to an individual user account. This enables educators to review each learner’s progress, identify specific gaps in technique or clinical reasoning, and provide targeted feedback based on accurate performance records. When accounts are shared between multiple users, the integrity of the data is compromised. Lecturers can no longer determine which student performed a task, how often errors occurred, or whether competence has been achieved.

Account sharing also undermines the educational purpose of the platform. Personalised analytics, longitudinal tracking, remediation planning, and competency review depend on one learner using one account. Without that integrity, performance monitoring becomes unreliable and assessment validity is weakened.

In addition to breaching our Terms of Use and licensing conditions, shared accounts may constitute a violation of data protection legislation. Personal data, including identifiable performance records and user analytics, must be processed lawfully, transparently and for a defined purpose. Account sharing risks unlawful disclosure or misattribution of personal data.

This may expose both the institution and Virtual Medical Coaching to regulatory risk under:

• General Data Protection Regulation in the European Union and UK
• UK General Data Protection Regulation in the United Kingdom
• Privacy Act 2020 in New Zealand
• Privacy Act 1988 in Australia
• Personal Information Protection and Electronic Documents Act in Canada
• Family Educational Rights and Privacy Act in the United States

These frameworks require accurate attribution, controlled access, and protection against unauthorised disclosure of personal information. Allowing multiple users to operate under a single credential can create audit failures, inaccurate records, and potential data protection breaches.

For these reasons, each learner must access the system using their own assigned credentials.

https://www.virtualmedicalcoaching.com/en/terms-of-use-0